Job Description
Project Coordinator / Contract Administrator
Salary range (subject to experience) : £40,000–£55,000 + Benefits & Career Progression
Location: East Grinstead (Surrey/Sussex border) – Hybrid (3 days onsite) + odd days in, HQ in London, 1-2 days working from home.
Sector: Data Centre & Critical Infrastructure (MEP Engineering)
About the Role
We’re partnering with a specialist delivery team in the data centre and critical infrastructure sector, looking for a proactive Project Coordinator / Contract Administrator to support complex, fast-paced MEP projects.
This is a pivotal role bridging project delivery and commercial management, ensuring programmes stay on track, contracts are administered efficiently, and stakeholders are aligned throughout the project lifecycle.
Why You’ll Love This Role
- Work on high-value, cutting-edge data centre projects across the UK
- Clear career progression into project or commercial management pathways
- Support for professional development (RICS / CIOB / APM)
- Collaborative, delivery-focused team environment
Key Responsibilities
Project Coordination:
- Maintain and update project programmes, trackers, and dashboards
- Organise and minute project meetings, ensuring actions are tracked to completion
- Manage document control for drawings, specifications, and correspondence
- Coordinate site logistics and MEP trade interfaces
- Liaise with contractors, consultants, and clients to monitor deliverables and risks
- Support milestone tracking and regular reporting
Contract Administration:
- Administer contracts under NEC, JCT, or FIDIC frameworks
- Manage Early Warning Notices (EWNs), Compensation Events (CEs), and RFIs
- Maintain contract registers and ensure compliance with timelines
- Support payment applications, variations, and change control processes
- Track contractual obligations and flag risks/non-compliance
- Manage handover documentation including O&M and commissioning records
What We’re Looking For
- 3–5 years’ experience in project coordination or contract administration
- Background in data centres, critical infrastructure, or large-scale MEP projects
- Working knowledge of NEC3/4, JCT, or FIDIC contracts
- Strong document control and reporting capability
- Excellent stakeholder management skills across contractor, consultant, and client teams
- High attention to detail and ability to operate under pressure
- Exposure to MEP systems (HV/LV, HVAC, UPS, BMS) is advantageous
The Ideal Candidate
You are a dynamic, self-managing individual, comfortable juggling multiple priorities, organising senior project meetings, and liaising with specialist subcontractors and stakeholders. Flexible travel between home and project sites is required.