FM Contracts Administrator

FM Contracts Administrator, Omagh, Salary dependent on experience,

Your new company
An established and growing construction business with a dedicated Facilities Management division is seeking a Contracts Administrator to join its Head Office team in Omagh. The company delivers both planned and reactive maintenance works across Northern Ireland, operating within live environments such as public-sector facilities.With a strong reputation for delivering projects efficiently and safely, the organisation places high importance on health and safety compliance, excellent client communication, and minimising disruption to building users.
Your new role
As Contracts Administrator, you will play a key role in supporting the Facilities Management service delivery team. Reporting to the Contracts Manager, you will be responsible for coordinating maintenance activities, managing work orders, and ensuring service delivery aligns with contractual obligations.
Your duties will include:

Managing the Facilities Management switchboard and acting as a key point of contact

Receiving and processing work orders from client portals and internal systems

Allocating jobs to contractors and monitoring progress

Updating job statuses daily and maintaining accurate records

Managing invoices, accounts, and supporting financial processes

Ensuring KPIs are achieved across all contracts

Producing weekly and monthly performance reports

Collating job information from site operatives and supply chain partners

Submitting monthly assessments to clients on time

Supporting general administrative and operational tasks as required

This role requires the ability to manage both reactive and planned works simultaneously while maintaining a high level of accuracy and organisation.
What you'll need to succeed

A minimum of 3 years' experience in a similar role, ideally within Facilities Management or construction

Strong organisational skills and excellent attention to detail

Proven ability to manage multiple priorities in a fast-paced environment

Experience working with client portals and job management systems

Excellent communication skills, both written and verbal

A proactive, adaptable, and positive attitude

Competency in coordinating contractors and maintaining strong stakeholder relationships

Minimum of 5 GCSEs (A-C) including Maths and English

What you'll get in return

Competitive salary depending on experience

Full-time, permanent position (working hours: 8am-5pm)

Opportunity to join a supportive and dynamic team

Career development within a growing organisation

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.