Payroll Administrator (part-time)

Job Title: Part-Time Accounts Administrator

Job Summary

We are seeking a detail-oriented and reliable Part-Time Accounts Administrator to join our client s finance team. In this role, you will manage day-to-day transactional finance duties, maintain precise financial records, and support core administrative tasks. This position offers flexible part-time hours.

Key Responsibilities

Accounts Payable & Receivable

• Process supplier invoices: Match, code, and enter incoming vendor invoices into the accounting software.
• Manage invoice queries: Liaise with vendors and internal teams to resolve billing discrepancies promptly.
• Generate sales invoices: Raise and issue accurate invoices and credit notes to customers.
• Support payment runs: Assist with the preparation of weekly or monthly supplier BACS payments.

Financial Maintenance & Reconciliations

• Perform bank reconciliations: Match daily bank statements, credit card transactions, and payment platforms.
• Maintain digital ledgers: Ensure the purchase ledger and sales ledger are updated and systematically organized.
• Process employee expenses: Review, verify, and log staff expense claims and petty cash vouchers.

Credit Control & Communication

• Monitor overdue accounts: Conduct proactive credit control via phone and email to secure timely customer payments.
• Maintain client records: Open new customer accounts and update data within the CRM and financial software.
• Provide professional correspondence: Serve as a helpful point of contact for external stakeholders regarding accounting issues.

General Office Administration

• Assist with payroll: Help gather timesheets and prepare basic data for monthly payroll processing.
• File digital documentation: Maintain organized cloud folders for financial compliance and audit readiness.
• Offer team support: Execute ad hoc administrative tasks to ensure smooth daily operations.

Skills and Qualifications

Requirements

• Proven accounting experience: Minimum of 1 2 years in a transactional finance, bookkeeping, or accounts admin role.
• Software proficiency: Practical experience using computerized accounting software (e.g Sage, or QuickBooks) and Microsoft Excel.
• Strong numerical skills: Excellent mathematical accuracy and high attention to detail.
• Communication skills: Ability to explain financial information clearly to both colleagues and clients.

Interested? Please forward CV in the first instance